This data protection declaration clarifies the type, scope and purpose of the processing of personal data within our online offer and the websites, functions and contents associated with it. With regard to the terms used, such as "personal data" or their "processing", we refer you to the definitions in Art. 4 of the Data Protection Basic Regulation (DGPR).
Zoological Research Museum Alexander Koenig
Leibniz Institute for Animal Biodiversity
Foundation under public law
53113 Bonn, Germany
Phone: +49 228 9122-0
In the following, we will refer to the persons concerned collectively as "users".
In accordance with Art. 13 DGPR we inform you about the legal basis of our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consent is Art. 6 para. 1a and Art. 7 DGPR, the legal basis for processing in order to fulfil our services and carry out contractual measures as well as answer inquiries is Art. 6 para. 1b DGPR, the legal basis for processing in order to fulfil our legal obligations is Art. 6 para. 1c DGPR, and the legal basis for processing in order to safeguard our legitimate interests is Art. 6 para. 1f DGPR. In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 para. 1d DGPR serves as the legal basis.
Changes and updates to the data protection declaration
We ask you to inform yourself regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as the changes to the data processing carried out by us make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.
We take appropriate technical and organisational measures in accordance with Art. 32 DGPR, taking into account the state of the art, the implementation costs and the nature, extent, circumstances and purposes of the processing as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons, to ensure a level of protection appropriate to the risk; these measures include in particular safeguarding the confidentiality, integrity and availability of data by controlling the physical access to the data as well as the access to, inputting, passing on, safeguarding the availability and separation of the data concerning them. In addition, we have established procedures to ensure the exercise of data subjects' rights, the deletion of data and the response to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software and processes, in accordance with the principle of data protection through technology design and data protection-friendly default settings (Art. 25 DGPR).
The security measures include in particular the encrypted transmission of data between your browser and our server.
Insofar as we disclose data to other persons and companies (contract processors or third parties) within the scope of our processing, transfer them to them or otherwise grant them access to the data, this shall only take place on the basis of legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, pursuant to Art. 6 Para. 1b DGPR is necessary for the performance of the contract), if you have consented to this, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).
If we commission third parties with the processing of data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 DGPR.
Insofar as we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or this occurs within the framework of the use of third-party services or disclosure or transfer of data to third parties, we require that you provide us with this information in writing.
They have the right to revoke consents granted pursuant to Art. 7 para. 3 DSGVO with effect for the future.
You may object at any time to the future processing of the data concerning you in accordance with Art. 21 DSGVO. In particular, you may object to the processing of your data for the purposes of direct marketing.
The data processed by us will be deleted or their processing restricted in accordance with Art. 17 and 18 DSGVO. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them. If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be stored for commercial or tax reasons.
According to legal requirements, the data is stored in particular for 6 years in accordance with § 257 (1) HGB (German Commercial Code) (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting records, etc.) and for 10 years in accordance with § 147 (1) AO (German Tax Code) (books, records, management reports, accounting records, commercial and business letters, documents relevant for taxation, etc.).
We process inventory data (e.g., names and addresses as well as contact data of users), contract data (e.g. services used, names of contact persons, possibly payment information) for the purpose of fulfilling our contractual obligations and services in accordance with Art. 6 Para. 1 letter b. DSGVO. The entries marked as mandatory in online forms are required for the conclusion of the contract.
The deletion takes place after expiration of legal warranty and comparable obligations, the necessity of the retention of data is reviewed every three years; in the case of legal archiving obligations, the deletion takes place after their expiration (end of commercial (6 years) and tax (10 years) retention obligation).
When contacting us (via contact form or e-mail), the user's details will be processed in order to process the contact request and its processing in accordance with Art. 6 Para. 1b) DSGVO.
We will delete the enquiries if they are no longer necessary. We check the necessity every two years. In the case of legal archiving obligations, deletion takes place after their expiration (end of commercial law (6 years) and tax law (10 years) retention obligation).
On the basis of our legitimate interests within the meaning of Art. 6 Para. 1 lit. f., we collect DSGVO data on each access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.
Log file information is stored for a maximum of seven days for security reasons (e.g. to clarify abuse or fraud) and then deleted. Data, the further storage of which is necessary for evidence purposes, is excluded from deletion until the respective incident has been finally clarified.
Cookies are pieces of information that are transferred from our web server or third party web servers to the user's web browser and stored there for later retrieval. Cookies can be small files or other types of information storage.
We use "session cookies", which are only stored for the duration of the current visit to our online presence (e.g. to enable the storage of your login status or the shopping basket function and thus the use of our online offer at all). In a session cookie, a randomly generated unique identification number is stored, a so-called session ID. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online service and log out or close your browser, for example.
If the users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
he services and maps of the OpenStreetMap Foundation (132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom) are used to display the locations of organisms. The OpenStreetMap Foundation stores data with unique identifiers about the use of its services. This data is stored and processed anonymously by the OpenStreetMap Foundation for statistical purposes. More detailed information about the data processed by the OpenStreetMap Foundation can be found at https://wiki.osmfoundation.org/wiki/Privacy_Policy, in the section 'Log files and Information submitted to OSMF Services'.
To prevent the OpenStreetMap Foundation from storing the data, you can block the domain of the OpenStreetMap services (tile.openstreetmap.org) with a browser add-on such as 'Privacy Badger' (https://www.eff.org/privacybadger). In this case, however, map display is no longer possible.
For all requests to change, delete or revoke your consent, please contact us:
Zoological Research Museum Alexander Koenig
Section for Biodiversity Informatics
53113 Bonn, Germany